Course Roll-over & Requests

 

Course rollover is the annual process whereby Blackboard courses from the current academic year are copied for use in the next academic year.

This year Course Rollover will take place on Saturday 8th July 2017

Saturday 15th July is being held in reserve in case of technical issues, or further work needing to be done.

Blackboard will be unavailable to users while course copying is taking place.

We anticipate that Blackboard will be unavailable between 08:00 and 17:00 BST on 8th July (and 15th July if required), but Blackboard should be considered “at risk” for the whole of the day.

 

What action is required?

Blackboard course rollover checklist – what you need to do at a glance.

Or, if you prefer a more visual approach to this, please check out this interactive model of your rollover options.

Course Rollover model

 

The default position is that any RISIS module or programme

  • which was used in Blackboard in the current academic year (i.e. in 2016-17)
  • and is scheduled to run again in the new academic year (i.e. in 2017-18)

will be automatically copied forward as part of Course Rollover.

The vast majority of Blackboard courses fall into this category.

If a course you are teaching or supporting meets these criteria, and you are happy for the 2016-17 course to be copied forward, NO ACTION IS REQUIRED AT THIS TIME.

 

You can check that your course is scheduled to be copied by searching the Course Copy Status page.

Courses included in the forthcoming Course Rollover will display as SCHEDULED – AUTO.

If your course is not shown here, please check:

  • was the course used in Blackboard in 2016-17?
  • is the module scheduled in RISIS for 2017-18? (your programme administrator can check this for you)

What if I don’t want my course to be copied?

If you would prefer to set your 2017-18 course up from scratch, perhaps with a new menu structure, and uploading only the specific content you need for the coming year, IT will provide you with a blank course shell.

An opt-out form is available for staff who do not want their 2016-17 course to be copied forward.

DEADLINE: 1st July

Please note that this opt-out form is only accessible to staff who are identified in RISIS as Module Convenor for 2017-18 modules.

 

What if the course did not run in 2016-17?

The course will not automatically be copied forward.

You can submit a request using the Course Copy Request Form for a 2015-16 course to be copied forward for use in 2017-18.

 

What if my module has a new code in RISIS?

A blank course shell will be set up with the new module code.

If you are listed as the Module Convenor for the new code (you can check this at www.reading.ac.uk/modules) you will be enrolled onto the new Blackboard course.

If you wish, you can submit a request using the Course Copy Request Form for content from 2015-16 or 2016-17 to be copied to the new Blackboard course. Specify the new RISIS code in the ‘Destination Course Code’ field.

 

What if I am teaching a completely new module?

A blank course shell will be set up with the new module code.

If you are listed as the Module Convenor for the new code (you can check this at www.reading.ac.uk/modules) you will be enrolled onto the new Blackboard course.

 

Shared Courses

Shared Courses are not copied forward by default.

If you are responsible for a Shared Course in Blackboard and you want it copied forward for use in 2017-18, please use the Course Copy Request Form.

Under ‘Select Type of Course Copy’ select Shared -> Shared, and make any changes required.

DEADLINE to be included in the main Course Rollover: 1st July

 

Non-RISIS courses

Non-RISIS Courses are not copied forward by default.

If you are responsible for a non-RISIS Course in Blackboard and you want it copied forward for use in 2017-18, please use the Course Copy Request Form.

Under ‘Select Type of Course Copy’ select Single -> Single, and make any changes required.

DEADLINE to be included in the main Course Rollover: 1st July

 

Courses in Malaysia

We are working with Kannan Sankaran, Head of Business Systems for UoRM, to coordinate details and ensure that Rollover works as desired. We would encourage colleagues responsible for modules delivered in Malaysia to discuss your requirements directly with Kannan before the end of June.

 

For your information, the same Rollover defaults apply to courses offered at the University of Reading Malaysia as in the rest of the University.

So courses which ran in Malaysia in 2016-17 will be copied forward for 2017-18 e.g. AC103-16-7MA will be copied forward to AC103-17-8MA

There is one exception to this. For modules which run multiple times during the year, we will copy forward the Blackboard course ending MA, but not courses ending in MB or MC  – e.g. AC103-16-7MB, PY0PSY-16-7MC – which are not due to run again until Spring or Summer 2018. UoRM staff can request course copies for these Spring and Summer occurrences nearer the time, to ensure that the most appropriate content is being copied forward.

Courses which have never run previously in Malaysia – including all Part 3 modules – will be set up as blank course shells.

Staff can use the Course Copy Request Form to request that the corresponding Part 3 Reading course is copied for use in Malaysia.

 

Which parts of my course will be copied?

What will be copied:

  • All course content will be copied.
  • Blackboard Tests and Surveys will be copied, but NOT deployed to users  (made available to users) – you will need to deploy them with appropriate settings on the new course.
  • Talis reading list links will be copied, but you will need to configure them for use by students in the new academic year.

 What will not be copied:          

  • Blackboard and Turnitin Assignments will not be copied.
    You will need to create assignment submission points with appropriate settings on the new course.
    Why will assignments not be copied?
  • Announcements, discussion boards, blogs, journals and wikis will not be copied.

 Users:

  • All Instructors, Teaching Assistants and External Examiners will be copied during the summer course rollover.
  • In addition all staff who are listed as a 2017-18 Module Convenor in RISIS will be enrolled on the corresponding Blackboard course.
    This applies equally to courses which were copied, and to courses which have been set up as a blank shell.
    If you are a Module Convenor for a module which runs both in Reading and Malaysia, you will see all 2017-18 occurrences of the module in Blackboard.
  • No other users will be copied.
  • Groups will not be copied.

 

Once 2017-18 courses have been created in Blackboard, there are a number of steps staff will need to take to make them ready for the new academic year- please see How do I prepare my course for the new academic year?

2 thoughts on “Course Roll-over & Requests

  1. Hi
    Quick query as we start to look at our rollover for this summer; I like the idea of not including the assessments, as they have caused a few problems for us in the past (and, TII’s message about what happens when you recycle does not make it clear that the data will stay in the course you rolled over from .. )

    However, looking at the course rollover options, we can’t see an obvious way to roll over content, but not assessments. How do you achieve that? [I have asked in Blackboard community (https://community.blackboard.com/thread/3853-rolling-over-content-but-not-assessments ) – as I remember reading others doing the same, but not yet seen a response]

    • For the first time last year, we excluded the Grade Centre from our rollover process.

      This meant that Blackboard Assignments weren’t copied at all (the content areas they were in get copied, but not the assignments themselves).

      Tests get copied (under Control Panel > Course Tools) but are similarly not deployed in course content areas.

      Turnitin assignments do get copied, but give an error when you click on them.

      We paid Blackboard Consulting to build us a building block to delete Turnitin assignments on all of the new courses, immediately after rollover.

      We use Turnitin Blackboard Basic – I don’t know if the tool would have to be adapted for use with Blackboard Direct.

      Andy

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