2018-19 enrolments now being created in Blackboard

We are now into the 2018-19 academic year, and from Monday any 2018-19 course enrolments already registered in RISIS will start to flow into Blackboard.

Module Convenors on Part 2 and 3 modules: if you want your students to be able to access your Blackboard course, simply make your course available.

You’ll also want to email them to alert them that the course is available, as they’re probably not checking Blackboard on a daily basis just now!

 

Please note

This applies only to returning students (e.g. 2nd and 3rd years). 

New students (i.e. Part 1 and new PGT students) will not have full access to IT systems until they complete their enrolment in late September, and it is only at that point that they will be able to log on to Blackboard and access their courses.

Blackboard Course Rollover 2018 – complete

Annual course rollover took place on Saturday 30th June, with work continuing on related tasks throughout July. 

Many thanks to our colleagues in the IT TEL/AV team who are principally responsible for ensuring that rollover is carried out successfully.

 

Blackboard courses have now been created for all 2018-19 modules and programmes which are scheduled in RISIS, and staff enrolled onto them.

 

 

How have 2018-19 courses been created?

RISIS modules

  • If your RISIS module ran in 2017-18, the 2017-18 Blackboard course was used, and the module is scheduled to run again in 2018-19
    then the 2018-19 course will have been created as a copy of the 2017-18 course
    (unless the Module Convenor chose to Opt Out of course copying).
     
  • If your module last ran in a year prior to 2017-18, as long as you have submitted a course copy request, the course will have been copied forward for use in 2018-19.
     
  • Modules in Fine Art have been created as copies of a standard Departmental course template created by the SDTL in consultation with the TEL team – please contact your SDTL if you need further information about this.
    Module Convenors and key staff in the Department have been enrolled onto these Blackboard courses. 
     
  • Modules in the School of Psychology & Clinical Language Sciences have been created as copies of a standard School course template created by the SDTL and DTLs, in consultation with the TEL team. Please contact your SDTL or DTL if you need further information about this. 
    Module Convenors and key academic and administrative support staff have been enrolled onto these Blackboard courses. 
     
  • Any other RISIS modules – for example, brand new modules, or modules where the code has changed – will have been created with the default Blackboard course menu. Module Convenors have been enrolled onto these courses.

 

Shared courses

As long as you submitted a course copy request by the deadline of 26th June, your shared course will have been copied forward for 2018-19.

  • Where the shared course replaces individual RISIS modules, a Merged Course will have been created.
  • Where the shared course is run in addition to individual RISIS modules or programmes, a Supplementary Course will have been created.

Please see Merged Courses and Supplementary Courses for further detail on these.

If you requested a completely new Merged or Supplementary course, this should now have been created, and appear in the courses list on your Enrolments tab.

 

 

What content has been copied?

  • Where a 2017-18 course has been copied forward for use in 2018-19, all course content will have been copied.
  • Links to Talis online reading lists will have been copied, but need to be configured for the new academic year – see the Library’s guidance on configuring Talis links.
  • Announcements, Discussion Boards, Blogs, Journals and Wikis will not have been copied.
  • The Grade Centre and Assessments have not been copied.
  • Tests have been copied, but you will need to set them up with the correct settings for your 2018-19 students. Please see our guidance on Tests and Surveys.

Further details can be found on the Course Rollover page of this site.

 

I missed the deadline – what can I do?

If you missed the 26th June deadline, but still have content you would like copied from a 2017-18 (or earlier) course, please fill out the Course Copy Request Form which you can find at http://www.reading.ac.uk/internal/vle-support/.

That page also has links where you can 

Please submit your request as early as possible, to make sure you have plenty of time to set up your course for the new academic year.

Needless to say, if you have any queries, just log a support ticket with IT.

 

Staff enrolments

As part of the course copy process, most staff enrolments will have been rolled forward – all Instructors, Teaching Assistants and External Examiners.

In addition, staff identified in RISIS as Module Convenor for a 2018-19 module have been enrolled on the corresponding Blackboard course.
This applies equally to courses which were copied, and to courses which have been set up as a blank shell.
If you are a Module Convenor for a module which runs both in Reading and Malaysia, you will see all 2018-19 occurrences of the module in Blackboard.

 

If you do not see all of the 2018-19 Blackboard courses you need

  • If the course has run before: 
    Ask a colleague to enrol you. This could be

    • the Module Convenor
    • another colleague who is already enrolled on the course
    • the programme administrator in your Support Centre.
       
  • If the course has never run before (or has a new RISIS code):
    Ask Support Centre staff to enrol you. This could be

    • the Programmes Manager
    • the Senior Programme Administrator

You could also fill out this form – Request enrolment on a course – but it will probably be quickest just to contact colleagues in the Support Centre.

 

Preparing your 2018-19 courses for the new academic year

Course menu

If your course was created as a copy of a previous course, the menu will be exactly the same on the new course.

If your course was created as a blank shell, it will have the default course menu.

default Blackboard course menu 2017

In either case, please spend some time considering if the menu and underlying course structure

  • meet the specific requirements of your course
  • will be easily navigable by your learners

and then make any changes required.

Please see our guides on this:

The Blackboard course menu

The default menu for new modules/programmes, with suggestions for what each section should contain.

Customising a course menu

How to customise the course menu to include essential features & make it easy to navigate for students.

Course content

Courses which have been copied forward will include all course content except for announcements, discussion boards, and Blackboard blogs, journals and wikis.

Naturally, before you make the course available to students in the new academic year, you will need to ensure that preparation should include ensuring that all course materials, such as

  • module / programme handbooks
  • assignment briefs
  • lecture and seminar material

are up-to-date, and in the appropriate section of the course.

Talis reading list links 

whether as part of the menu, or in a course content area – will have been copied, but you need to configure them for use by students in the new academic year. Please see http://libguides.reading.ac.uk/reading-lists/staff/blackboard

Module Evaluation 

this was a new content area added to all 2017-18 RISIS modules, and is part of the current default Blackboard course menu.
If your 2018-19 course is a copy of last year’s course, it will already have the Module Evaluation area, including any documents which were uploaded to this area.

Module Convenors please note:
On the 2018-19 course you should remove any comments and/or files relating to student feedback which have been copied forward from 2017-18.

To do this, simply Edit the item

Removing old Module Evaluation responses

Delete any cohort-specific text entered into the Text field then click Mark for Removal next to any attached files.

Mark file for removal

You can also set this content item to be unavailable until later in the year, when you upload your response to the 2018-19 cohort.

 

Assessment

Blackboard Tests and Surveys will have been copied, and you will find them listed under Control Panel > Course Tools > Tests, Surveys and Pools. However they will NOT yet be deployed to users  (made available for students to take). You will need to deploy them with appropriate settings on the new course. Please see our guidance on Tests and Surveys.

Blackboard and Turnitin Assignments – these will not have been copied at all, and new submission points will now need to be created with appropriate settings on the new course. This work will be carried out by programme administrators in the Support Centres, who are receiving all required training this summer.

 

When will students be able to see their new Blackboard courses?

Returning students (i.e. those progressing to Part 2 and 3) will already have made their 2018-19 module selections. These enrolments will be pulled through from RISIS to Blackboard once

  • RISIS has switched to the new academic year (2nd August)
  • IT have updated and tested all of their import scripts (by mid-August).

After that, they will see any Blackboard courses which staff have made available.

New students (i.e. Part 1 and new PGT students) will not have full access to IT systems until they complete their enrolment in late September, and it is only at that point that they will be able to log on to Blackboard and access their courses.

 

What do I need to do with the 2017-18 course?

The short answer is “absolutely nothing”.

Please DO NOT SET OLD COURSES AS UNAVAILABLE – it has been agreed by DELT that students should continue to have access to all of the Blackboard courses relevant to their programme of study
i.e. a final undergraduate student should still be able to access their Blackboard courses from Parts 1 and 2.

This is so that they can access course materials and all feedback received from staff.

 

Any Questions?

Please log a support ticket with IT and depending on the nature of your query, you’ll get a response from either the CQSD or IT TEL team.

Blackboard Course Rollover 2018 – update

Updated 20th July – further updates to follow

Annual course rollover took place on Saturday 30th June, with work continuing on related tasks throughout the following weeks. 

Many thanks to our colleagues in the IT TEL/AV team who gave up their Saturday to carry out the rollover process (as well as spending many hours in preparation and testing over the previous weeks and months).

All scheduled 2018-19 Blackboard courses have now been created, and staff enrolled onto them.

 

 

How have 2018-19 courses been created?

RISIS modules

  • If your RISIS module ran in 2017-18, and is scheduled to run again in 2018-19
    then, unless the Module Convenor submitted an Opt Out request, 
    a 2018-19 course has been created as a copy of the 2017-18 course.
     
  • If your module last ran in a year prior to 2017-18, as long as you submitted a course copy request before the deadline of 26th June, the course will have been copied forward for use in 2018-19.
     
  • Modules in Fine Art have been created as copies of a standard Departmental course template created by the SDTL in consultation with the TEL team – please contact your SDTL if you need further information about this.
    Module Convenors and key staff in the Department have now been enrolled onto these Blackboard courses. 
     
  • Modules in the School of Psychology & Clinical Language Sciences have been created as copies of a standard School course template created by the SDTL and DTLs, in consultation with the TEL team. Please contact your DTL if you need further information about this. 
    Module Convenors have now been enrolled onto these Blackboard courses, and additional academic and administrative support staff will be added in the next few days. 
    If you are expecting to use a shared Blackboard space (e.g. for Part 2 Psychology options), and can so far only see the individual RISIS modules, please wait a few more days for your new Merged or Supplementary course to be created.
     
  • Any other RISIS modules – for example, brand new modules, or modules where the code has changed – will have been created with the default Blackboard course menu. Module Convenors have now been enrolled onto these courses.

 

Shared courses

As long as you submitted a course copy request by the deadline of 26th June, your shared course will have been copied forward for 2018-19.

  • Where the shared course replaces individual RISIS modules, a Merged Course will have been created.
  • Where the shared course is run in addition to individual RISIS modules or programmes, a Supplementary Course will have been created.

Please see Merged Courses and Supplementary Courses for further detail on these.

If you requested a completely new Merged or Supplementary course, this should now have been created, and appear in the courses list on your Enrolments tab.

 

What content has been copied?

  • All course content will have been copied forward.
  • Links to Talis online reading lists will have been copied, but need to be configured for the new academic year.
  • Announcements, Discussion Boards, Blogs, Journals and Wikis will not have been copied.
  • The Grade Centre and Assessments have not been copied.
  • Tests have been copied, but you will need to set them up with the correct settings for your 2018-19 students.

Further details can be found on the Course Rollover page of this site.

 

I missed the deadline – what can I do?

If you missed the 26th June deadline, but still have content you would like copied from a 2017-18 (or earlier) course, please fill out the Course Copy Request Form which you can find at http://www.reading.ac.uk/internal/vle-support/.

That page also has links where you can 

Please submit your request as early as possible, to make sure you have plenty of time to set up your course for the new academic year.

Needless to say, if you have any queries, just log a support ticket with IT.

 

Staff enrolments

As part of the course copy process, most staff enrolments will have been rolled forward – all Instructors, Teaching Assistants and External Examiners.

In addition, staff identified in RISIS as Module Convenor for a 2018-19 module have been enrolled on the corresponding Blackboard course.
This applies equally to courses which were copied, and to courses which have been set up as a blank shell.
If you are a Module Convenor for a module which runs both in Reading and Malaysia, you will see all 2018-19 occurrences of the module in Blackboard.

If you see Blackboard courses which end in 18-9H, 18-9J, 18-9K or 18-9V please ignore these. 
These module occurrences are for Visiting and/or Study Abroad students. The Blackboard courses need to exist for the purposes of Blackboard-RISIS integration, but staff should not be enrolled on them. If you have been enrolled on such a course, this enrolment will be removed in the very near future.

 

If you do not see all of the 2018-19 Blackboard courses you need

please wait a few more days, until all the rollover processes have been completed (an update will be posted here). After that

  • If the course has run before: 
    Ask a colleague to enrol you. This could be

    • the Module Convenor
    • another colleague who is already enrolled on the course
    • the programme administrator in your Support Centre.
  • If the course has never run before (or has a new RISIS code):
    Ask Support Centre staff to enrol you. This could be

    • the Programmes Manager
    • the Senior Programme Administrator

You could also fill out this form – Request enrolment on a course – but it will probably be quickest just to contact colleagues in the Support Centre.

 

Preparing your 2018-19 courses for the new academic year

Course menu

If your course was created as a copy of a previous course, the menu will be exactly the same on the new course.

If your course was created as a blank shell, it will have the default course menu.

default Blackboard course menu 2017

In either case, please spend some time considering if the menu and underlying course structure

  • meet the specific requirements of your course
  • will be easily navigable by your learners

and then make any changes required.

Please see our guides on this:

The Blackboard course menu

The default menu for new modules/programmes, with suggestions for what each section should contain.

Customising a course menu

How to customise the course menu to include essential features & make it easy to navigate for students.

Course content

Courses which have been copied forward will include all course content except for announcements, discussion boards, and Blackboard blogs, journals and wikis.

Naturally, before you make the course available to students in the new academic year, you will need to ensure that preparation should include ensuring that all course materials, such as

  • module / programme handbooks
  • assignment briefs
  • lecture and seminar material

are up-to-date, and in the appropriate section of the course.

Talis reading list links 

whether as part of the menu, or in a course content area – will have been copied, but you need to configure them for use by students in the new academic year. Please see http://libguides.reading.ac.uk/reading-lists/staff/blackboard

Module Evaluation 

this was a new content area added to all 2017-18 RISIS modules, and is part of the current default Blackboard course menu.
If your 2018-19 course is a copy of last year’s course, it will already have the Module Evaluation area, including any documents which were uploaded to this area.

Module Convenors please note:
On the 2018-19 course you should remove any comments and/or files relating to student feedback which have been copied forward from 2017-18.

To do this, simply Edit the item

Removing old Module Evaluation responses

Delete any cohort-specific text entered into the Text field then click Mark for Removal next to any attached files.

Mark file for removal

You can also set this content item to be unavailable until later in the year, when you upload your response to the 2018-19 cohort.

 

Assessment

Blackboard Tests and Surveys will have been copied, and you will find them listed under Control Panel > Course Tools > Tests, Surveys and Pools. However they will NOT yet be deployed to users  (made available for students to take). You will need to deploy them with appropriate settings on the new course. Please see our guidance on Tests and Surveys.

Blackboard and Turnitin Assignments – these will not have been copied at all, and new submission points will now need to be created with appropriate settings on the new course. This work will be carried out by programme administrators in the Support Centres, who are receiving all required training this summer.

 

When will students be able to see their new Blackboard courses?

Returning students (i.e. those progressing to Part 2 and 3) will already have made their 2018-19 module selections. These enrolments will be pulled through from RISIS to Blackboard once

  • RISIS has switched to the new academic year (1st August)
  • IT have updated and tested all of their import scripts (by mid-August).

After that, they will see any Blackboard courses which staff have made available.

New students (i.e. Part 1 and new PGT students) will not have full access to IT systems until they complete their enrolment in late September, and it is only at that point that they will be able to log on to Blackboard and access their courses.

 

What do I need to do with the 2017-18 course?

The short answer is “absolutely nothing”.

Please DO NOT SET OLD COURSES AS UNAVAILABLE – it has been agreed by DELT that students should continue to have access to all of the Blackboard courses relevant to their programme of study
i.e. a final undergraduate student should still be able to access their Blackboard courses from Parts 1 and 2.

This is so that they can access course materials and all feedback received from staff.

 

Any Questions?

Please log a support ticket with IT and depending on the nature of your query, you’ll get a response from either the CQSD or IT TEL team.

Course Rollover 2018 – what do I need to do?

Annual Course Rollover takes place on Saturday 30th June.

Blackboard downtime will be required, approximately 08:00 – 17:00 BST.

All the relevant forms have been updated, and can be accessed from http://www.reading.ac.uk/internal/vle-support/

 

No action is required…

if you are responsible for a RISIS module or programme

  • which was used in Blackboard in the current academic year (i.e. in 2017-18)
  • is scheduled to run again in the new academic year (i.e. in 2018-19)
  • and you are happy for the 2017-18 Blackboard course to be copied forward

In this case, the 2017-18 course will be automatically copied forward as part of Course Rollover.

 

Action is required…

in the following cases (click on the link for further details)

I’m redesigning my Blackboard course and would like to start from scratch

Module Convenors can choose to Opt Out of Course Rollover.

Why might I choose this option?

Last year the academics who chose to opt out of rollover were taking over as new Module Convenors, and wanted to reorganise their Blackboard sites

  • to make them easier for students to navigate
  • to better reflect the way that they planned to deliver the module.

This year one entire School and one Department have chosen not to have their Blackboard courses copied forward. This is so they can respond to student feedback by introducing a standard course menu and navigation across all of their courses.

My RISIS Module did not run in 2017-18

…but I would like content to be copied from a previous Blackboard course.

I am teaching a Module with a new RISIS code

…and would like content to be copied from an existing Blackboard course.

I want to use a Blackboard Shared Course

We are introducing some changes to shared spaces in Blackboard.

Full details can be found here:  Merged and Supplementary Courses.

If you need a shared Blackboard course which replaces two or more RISIS modules, then IT can create a Merged Course.

You can

 

If you need a shared Blackboard course for use in addition to a number of RISIS modules or Programmes, then IT can create a Supplementary Course.

You can

Please note: Supplementary Courses should not be used to deliver summative assessment, as this is not supported by the forthcoming Blackboard-RISIS integration.

 

The deadline…

for submitting any requests in time for Rollover is the close of play on Tuesday 26th June.

 

If you have any queries please check the more detailed information on Annual Rollover on this site.

If you still need further advice, please log a call with it@reading.ac.uk

Blackboard Course Rollover 2018

Creating and populating Blackboard courses for the 2019-19 Academic Year: advance notice of schedule and actions required.

 

The essentials

Course rollover is the annual process whereby Blackboard courses from the current academic year are copied for use in the next academic year.

Course rollover for 2018-19 will take place on Saturday 30th June 2018.

Blackboard will be unavailable while course copying takes place, approximately 08:00 – 17:00 BST.

Rollover this year will follow a very similar pattern to in Summer 2017.

The default is that any RISIS module or programme

  • which was used in Blackboard in the current academic year (i.e. in 2017-18)
  • and is scheduled to run again in the new academic year (i.e. in 2018-19)

will be automatically copied forward as part of Course Rollover.

The vast majority of Blackboard courses fall into this category.

If a course you are teaching or supporting meets these criteria, and you are happy for the 2017-18 course to be copied forward, NO ACTION IS REQUIRED at this time.

Module Convenors will be automatically enrolled onto the 2018-19 Blackboard course, regardless of whether

  • the module ran in 2017-18
  • a Blackboard course copy has been requested

 

Exceptions

ACTION IS REQUIRED in the following cases – click on the link for further details.

I’m redesigning my Blackboard course and would like to start from scratch

Module Convenors can choose to opt out of course copy

My RISIS Module did not run in 2017-18

…but I would like content to be copied from a previous Blackboard course.

I am teaching a Module with a new RISIS code

…and would like content to be copied from an existing Blackboard course.

I want to use a Blackboard Shared Course

We are introducing some changes this year so please read this section carefully if you currently use a Shared Course in Blackboard.

We will be distinguishing between

  • Merged Courses
    Used when you have a set of closely related modules, and you want to administer them as a single course in Blackboard.
    A Merged Course always replaces the individual Blackboard courses.
  • Supplementary Courses
    Used when you want a shared Blackboard space in addition to individual RISIS modules or programmes.

I use a Non-RISIS course in Blackboard

 

Further information

Full details of Course Rollover 2018

The Course Copy and Opt-out request forms are currently being updated. You will be notified as soon as these are ready for use.

If you have any queries, please log a ticket via the IT Service Desk, and a member of the TEL team will respond.

Dates for forthcoming Blackboard upgrades and course rollover

The following dates have been scheduled for the 2018 Course Rollover, and for Blackboard upgrades over the next twelve months.

Course rollover

Saturday 30th June 2018

downtime required approximately 08:00 – 17:00

 

Summer Blackboard Upgrade

Sunday 5th – Monday 6th August 2018

downtime required, probably from Sunday afternoon till Monday lunchtime

 

Winter Upgrade

Sunday 6th – Monday 7th January 2019

downtime required, probably from Sunday afternoon till Monday lunchtime)

 

These dates have been agreed by CQSD and IT after consultation with Support Centres, the Examinations Office, ISLI and other staff both at Reading and in Malaysia. While we appreciate that there is never an entirely convenient time to make Blackboard unavailable, these downtime windows have been scheduled to avoid inconvenience to most users.

 

Further, more detailed information on Course Rollover and these Blackboard upgrades will of course follow in due course.

In the meantime, if you are aware of any assessment deadlines or other activity which might be affected by one of these downtime windows, please take steps to reschedule the activity.