Blackboard Course Rollover: a reminder of actions required – and an interactive model

What is Course Rollover?

Course rollover is the annual process whereby Blackboard courses from the current academic year are copied for use in the next academic year.

This year Course Rollover will take place on Saturday 8th July 2017

 

Read on for a summary of how Rollover will work for your course, and what action (if any) you need to take.

Or, if you prefer a more visual approach to this, please check out this interactive model of your rollover options.

Course Rollover model

With thanks to Jonathan Rajadurai, Analyst Programmer (TEL) in the IT TEL & AV Team.

 

What action is required?

Blackboard courses linked to a single RISIS module or programme

The default position is that any RISIS module or programme

  • which was used in Blackboard in the current academic year (i.e. in 2016-17)
  • and is scheduled to run again in the new academic year (i.e. in 2017-18)

will be copied forward.

The vast majority of Blackboard courses fall into this category.

 

If a course you are teaching or supporting meets these criteria, and you are happy for the 2016-17 course to be copied forward, NO ACTION IS REQUIRED AT THIS TIME.

 

You can check that your course is scheduled to be copied by searching the Course Copy Status page at https://www.reading.ac.uk/blackboard/bbcopy/Home/Status

Courses included in the forthcoming Course Rollover will display as SCHEDULED – AUTO.

 

If your course is not shown here, please check:

  • was the course used in Blackboard in 2016-17?
  • is the module scheduled in RISIS for 2017-18? (your programme administrator can check this for you)

 

What if I don’t want my course to be copied?

If you would prefer to set your 2017-18 course up from scratch, perhaps with a new menu structure, and uploading only the specific content you need for the coming year, IT will provide you with a blank course shell.

An opt-out form is available for staff who do not want their 2016-17 course to be copied forward.

DEADLINE: 1st July

Please note that this opt-out form is only accessible to staff who are identified in RISIS as Module Convenor for 2017-18 modules.

 

Other options

What if the course did not run in 2016-17?

What if my module has a new code in RISIS?

What if I am teaching a completely new module?

 

Shared Courses

Shared Courses are not copied forward by default.

If you are responsible for a Shared Course in Blackboard and you want it copied forward for use in 2017-18, please use the Course Copy Request Form. Under ‘Select Type of Course Copy’ select Shared -> Shared, and make any changes required.

DEADLINE to be included in the main Course Rollover: 1st July

 

Non-RISIS courses

Non-RISIS Courses are not copied forward by default.

If you are responsible for a non-RISIS Course in Blackboard and you want it copied forward for use in 2017-18, please use the Course Copy Request Form. Under ‘Select Type of Course Copy’ select Single -> Single, and make any changes required.

DEADLINE to be included in the main Course Rollover: 1st July

 

 

What is copied during Course Rollover?

Course content and staff enrolments (Instructors, Teaching Assistants and External Examiners) will be copied as part of rollover.

In addition all staff identified as a 2017-18 Module Convenor in RISIS will be enrolled on the corresponding Blackboard course.

full details of what is and is not copied

 

 

For more detailed information on Course Rollover, please see the Course Rollover page on this blog.

 

If you have any queries, please log them with the IT Service Desk.

 

Blackboard course rollover 2017: advance notice of timetable and downtime

Course rollover is the annual process whereby Blackboard courses from the current academic year are copied for use in the next academic year.

This post contains notice of this year’s rollover timetable and planned downtime, plus some preparatory information on how different types of courses are rolled forward, and what you will need to do for this process to go smoothly.

This year Course Rollover will take place on Saturday 8th July 2017

 Saturday 15th July is being held in reserve in case of technical issues, or further work needing to be done.

Blackboard will be unavailable to users while course copying is taking place.

We anticipate that Blackboard will be unavailable during the morning on 8th July (and 15th July if required), but Blackboard should be considered “at risk” for the whole of the day.

 

If you have a RISIS course that is running again with the same module/programme code

The default position is that any RISIS module or programme

  • which was used in Blackboard in the current academic year (i.e. in 2016-17)
  • and is scheduled to run again in the new academic year (i.e. in 2017-18)

will be automatically copied forward as part of Course Rollover.

 

If your Module meets these criteria, then no action is required to ensure that the course is included in the rollover process.

 

An opt-out will be available for staff who do not want their entire course to be copied, and would prefer to upload or copy course materials to a new blank course shell.

 

If your Module did not run in 2016-17, you can request that the 2015-16 Blackboard course is copied forward for use next academic year.

 

There is no need to do anything at present – the request forms for staff to use are currently being updated. A further communication will be sent out, specifying what actions are required (if any), in early June.

 

 

If you have a new RISIS course or an existing course where the module/programme code is changing

If you are the Module Convenor for a brand new module, or if your module is getting a new course code in RISIS there are some checks you can carry out now to ensure that these changes will be properly reflected in Blackboard.

Please see the Course Rollover page for further details.

 

 

If you have a shared course or non-RISIS course

If your Blackboard course is not directly linked to a RISIS programme or module code (e.g. if you use a Shared Course or Non-RISIS course), you will need to submit a request to have a 2017-18 course created and to have course content copied forward.

 

There is no need to do anything at present – the request forms for staff to use are currently being updated. A further communication will be sent out, specifying what actions are required (if any), in early June.

 

More detail on all of this is available on the Course Rollover page of this Blog.

Blackboard course preparation – what you said, what we are doing

In December we invited staff to complete a survey ‘Preparing your Blackboard course for the next academic year’. We received 108 responses, predominantly from academics, from across the University. We’d like to thank all those that took the time to complete the survey, and for the detailed additional comments that many respondents also provided.

The CQSD TEL and IT TEL Support teams are using the results of the survey to inform detailed plans for the creation of new Blackboard courses at the start of the 2017-18 academic year, but thought it would be useful to pull together some of the key themes to emerge from the survey, and to share our response to these.

Course Rollover

A clear majority of respondents (79%) wished to retain the current practice of copying forward course materials from one year to the next as the default position. Automatic course copying, but with the ability to opt out, was the single most preferred option (47%).

However, there was also a desire for more flexibility. In all, 64% voted for  options which would provide staff with more choice about what is copied.

Staff preference for course rollover

We have taken these views on board when planning for the Summer 2017 rollover.

The default position will remain that any RISIS module or programme which was used in Blackboard in the current academic year, and is scheduled to run again in 2017-18, will be copied forward.

For staff who do not want their course to be copied, Continue reading

Blackboard Course Rollover is now complete

Blackboard Course Rollover for 2016-17 is now complete.

All course copying has taken place for

  • courses which ran in Blackboard in 2015-16 and are scheduled in RISIS for 2016-17
  • Shared and non-RISIS courses, where this was requested by staff.

In addition, for 2016-17 courses created through the rollover process

  • staff enrolments (Instructors and Teaching Assistants) have been copied forward
  • steps have been taken to ensure that courses have a completely clean Grade Centre, with no Blackboard or Turnitin assignments copied from previous years.

The final step in the rollover process – deletion of Turnitin assignments in copied courses – was carried out successfully last night, using a tool developed for us by Blackboard.

You are now free to start preparing your new courses for the forthcoming academic year.

This preparation should include ensuring that course materials such as

  • module / programme handbooks
  • assignment briefs
  • lecture and seminar material

are up-to-date and, where necessary, revising the course menu and structure to ensure that students can easily navigate the site.

You will also need to ensure that

  • Assignment submission points (Turnitin or Blackboard assignments) are created with appropriate dates and other settings.
  • Tests are made available to students with appropriate dates and other settings.
  • Talis reading list links are updated for the new academic year.

Help with all of these activities can be found on the TEL blog.

The TEL team will also be running a series of staff training sessions from September onwards – see the CQSD website for details.

Brand new courses for 2016-17

Courses which have not run before, and which are scheduled in RISIS, will now have been set up in Blackboard. You can use this IT form to request enrolment on a course – or see staff in your new Student Support Centre.

 

Additional course copy requests

For any further course copy requests, outside the rollover process, please use this form to request a course copy.

You can see a list of completed and pending course copies on the Copy Status page.

Please note that, from now on, course copies will exclude the Grade Centre. This means that, following a course copy, on the new course you will need to

  • delete any copied Turnitin Assignments
  • set up new Turnitin or Blackboard Assignment submission points with appropriate dates and other settings.
  • deploy Tests so that they are available to students with appropriate dates and other settings.

 

Student Enrolments

New students will not have access to Blackboard until they have completed the enrolment process – so, for most students, late September.

Returning students: the scripts to transfer enrolments from RISIS to Blackboard are currently being updated. These scripts will be enabled late August / early September, at which point students will be automatically enrolled on Part 2 and 3 modules  in Blackboard.

Update 7th September

Student course enrolments are now flowing automatically from RISIS to Blackboard for all courses – including Shared Courses – and organisations.

NOW FIXED Copied courses 2016-17: DO NOT set up new assignments yet!

NOW Completed – Assignment submission points have been deleted and you can set up new assignments.

Important information for staff who will have 2016-17 copied courses (after roll-over) and who want to set up Turnitin or Blackboard assignments in Blackboard.

Note: This notice only applies to courses that are being rolled over and have copied content on Saturday 30th July and Saturday 6th August.

After your courses have been rolled over and content copied, the Turnitin assignment points from last year’s course will still be present in your 2016-17 course. These still need to be deleted.

The deletion of the assignment points will take place in the next couple of weeks.

To allow this work to happen, until further notice:

  1. DO NOT create any new assignment submission points.
  2. DO NOT make changes to the Turnitin submission points copied over from last year.

Continue reading

Reminder: Annual Blackboard Course Rollover – action may be required

This is just a reminder that course rollover will take place over the weekends of 30th – 31st July and 6th – 7th August.

And that, if you need to submit a request for your course to be copied forward for use next year, now is the time to do it.

 

What do I need to do?

Standard RISIS modules and programmes

If you are teaching the same course in 2016-17 as in 2015-16, and it is a standard RISIS module or programme – you don’t need to do anything to ensure that it is copied forward.

But just to be on the safe side, check if your course is listed on the Course Copy Status page.

If it’s not shown there, email it@reading.ac.uk asap.

 

Around 90% of Blackboard courses are standard RISIS modules and programmes, so most staff don’t actually need to do anything at this stage.

 

Other types of Blackboard course: Shared courses, Non-RISIS courses, and courses where the module code is changing

You need to submit a request using the Course Copy Request Form

Please do this no later than 15th July to ensure that your course is ready for the new academic year.

 

Full details of what to do in each scenario are on the Annual Course Rollover page of this blog,

and there’s a concise summary in tabular form here: Blackboard course rollover checklist

rollover checklist (thumbnail)

 

Other questions staff have asked

Will links to online reading lists be copied forward?

If you had a published Talis Aspire online reading list for your 2015-16 course, any links to this list in Blackboard will be copied forward to your new 2016-17 course. You will have to go through a very simple process to make sure the links point to your 2016-17 reading list. Full details of what to do will be sent out when the new courses have been created, in early August, and are already on the Library’s reading lists guide for academic staff: Blackboard rollover FAQs / updating reading list links for the new academic year .

If you did not have a link to your online reading list in 2015-16 it is a simple process to create one for your 2016-17 course, see the Library’s guide for details: http://libguides.reading.ac.uk/reading-lists/staff/blackboard.

N.B. Your 2016-17 list must be published before you link to it on Blackboard.

 

What happens to 2015-16 courses?

Courses from the current year are not affected at all by course rollover – they may be copied for use in 2016-17, but no changes are made to the 2015-16 courses. You should keep these courses set as ‘Available’ so that continuing students can refer back to course materials, and the feedback they received, in subsequent years.

The only changes you will see are on final year modules, as students’ IT and Blackboard accounts are disabled roughly one month after graduating. This has the effect of making the students invisible on the course, and in the Grade Centre. Please contact it@reading.ac.uk if you know that this will cause a problem for you.