University of Reading Device Policy

The Device Policy has been adopted by the University Executive Board (UEB) with effect from 1 April 2024. 

We’ve provided a summary of the policy in this article, and you can read the full policy on the Information Management & Policy Services (IMPS) website. 

Why do we have a Device Policy?

A few reasons behind the introduction of the Device Policy are: enabling cost savings through bulk purchase of recommended equipment; supporting digital sustainability; reducing cost and time spent on hardware and software support; allowing for more comprehensive and effective security measures to minimise risk to the University’s extensive computing estate.

What does the Device Policy cover?

The Device Policy covers the selection, purchase, deployment, reuse and recycling of University of Reading (UoR) devices and peripherals by and on behalf of UoR staff and postgraduate research students.

It clarifies that the Device Policy excludes non-personal computing equipment such as servers, networking devices, printers, lab computers and teaching/meeting space specific Audio Visual equipment.

Overview of the Device Policy principles

The general principles include:

  • Computing devices (i.e. an electronic machine that processes information) must be requested through DTS.
  • Devices and peripherals remain the property of the University until such time they are appropriately disposed (the sole exception is any equipment wholly funded by research grants or similar, where the grant is transferring to another institution).
  • Devices and peripherals must be returned promptly to DTS (with an associated ticket) when a staff member leaves.
  • Staff are expected to receive a laptop for smart working. Only in exceptional circumstances, and by following the relevant process (e.g. Occupational Health referral), will a desktop computer be considered and approved by DTS.
  • Devices and equipment, where required in addition to any DTS funded device, e.g. for home use, travelling, and the like, are funded locally by the department concerned.

The full policy can be found on the IMPS webpage.

If you have any questions or need any advice about this policy, please raise a ticket with the IT Service Desk.

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