OneDrive and EndNote – moving EndNote files from your N: drive

Laptop and book seen from above, person's left hand on book and right on keyboard. onDo you use Desktop EndNote? Do you currently store your EndNote files on your N: drive? Don’t move them to OneDrive!

Why not store my EndNote files on OneDrive?

When you use Desktop EndNote, especially when inserting references in Word documents, it constantly reads and writes information back to your EndNote library. If you use your files on a cloud-based location, such as OneDrive or iCloud, this means your library can become corrupted over time. Instead you should store your EndNote files on your computer’s local hard drive, such as in Documents or on the Desktop.

However, you will need to check that your chosen location is not automatically syncing to a cloud service. On a Windows computer open the File Explorer and right-click on the relevant location and select Properties. If you are unsure just create a new folder on the C: drive where you will store your EndNote files. For Mac iCloud users we suggest creating a separate folder in your Home folder and saving your EndNote libraries there.

How should I copy my EndNote library to my computer?

To ensure you copy both the library and associated data folder follow these steps:

  1. Open your EndNote library.
  2. Go to File > Save a copy.
  3. Select the location on your computer’s local hard drive and save it with the same name as your original library. This will copy the library and data folder to the new location.
  4. Open your library from the new location when you are ready to use it again.
  5. Delete the old library and data folder on your N: drive.

How do I backup my files?

Files stored on your computer are vulnerable if you suffer any computer failures so it is important to take regular backups of your EndNote files. There are two ways of doing this:

  1. Sync your library with EndNote Online
    Set up the sync option on Desktop EndNote. This will involve creating an EndNote Online account. Once linked with Desktop you can set it to automatically sync. See our guide for step-by-step instructions. Note that you can only sync one library to one EndNote Online account, so if you have multiple libraries (not recommended) you will need to create multiple Online accounts using different email addresses.
  1. Take regular backup copies
    Use the ‘File > Save a copy’ or ‘File > Compress library’ option in Desktop EndNote to create a backup copy of your library and data folder. The backup copies can be saved to OneDrive – just don’t open them from there.

Need help?

If you have any questions about using EndNote please contact your Academic Liaison Librarian.

Contact DTS with any questions about the N: drive migration or OneDrive.

Jackie Skinner, Academic Liaison Librarian

Take the pain out of referencing with EndNote or Mendeley

Have you been marked down for inconsistencies in referencing? Are you fed up with writing all of your references by hand? Gearing up to doing your dissertation? There are tools that can take the pain out of referencing by storing your references and helping you create bibliographies in Microsoft Word.

We’re running workshops this term covering two of the options available – whether you’re working on essays, your dissertation, or starting your PhD, come along and find out how much time you can save! You can book onto either of these beginners sessions on RISIS under the Actions tab.

Desktop EndNote

Desktop EndNote is a comprehensive reference management system and is designed for postgraduate researchers and staff. You can download accurate references from many databases, such as Web of Science. Use the ‘Find Full-text’ feature to automatically download and attach PDFs for those references. In addition, you can select from thousands of referencing styles or create your own – great if you’re writing for publication. It’s available on all campus PCs through Apps Anywhere, and can be downloaded free on your own computer via the IT Self-Service Portal. We’re running online workshops at the following times this term:

  • Wed 28 April 14:00-15:00
  • Wed 19 May 14:00-15:00

There’s also an online version of EndNote which we recommend to undergraduates and masters students.

See our EndNote guide to find out more.

Mendeley

Mendeley is designed to make storing references and PDFs as simple as possible. We mainly recommend it for undergraduate and masters students. You can drag and drop PDFs directly into your library or use its Web Importer for details of websites and other sources. If you work a lot with article PDFs, Mendeley is a good option for you.

Workshops are taking place at the following times this term:

  • Wed 5 May 14:00-15:00
  • Wed 26 May 14:00-15:00

See our Mendeley guide to find out more.

Book your place

Sign up to any of these workshops through the Actions tab on RISIS. The sessions will take place online via MS Teams.

If you can’t make any of the specified sessions but would like to know more, take a look at our reference management guide or contact your Academic Liaison Librarian.

Jackie Skinner
Academic Liaison Librarian

Take the pain out of referencing with EndNote or Mendeley

Student studying in the LibraryHave you been marked down for inconsistencies in referencing? Are you fed up with writing all of your references by hand? There are programs that can take the pain out of referencing by storing your references and helping you create bibliographies in Microsoft Word.

We’re running workshops throughout the year covering two of the options available – whether you’re working on essays, your dissertation, or starting your PhD, come along and find out how much time you can save! You can book onto either of these beginners sessions on RISIS under the Actions tab.

Desktop EndNote

Desktop EndNote is a comprehensive reference management system and is designed for postgraduate researchers and staff. You can download accurate references from many databases, such as Web of Science. Use the ‘Find Full-text’ feature to automatically download and attach PDFs for those references. In addition, you can select from thousands of referencing styles or create your own – great if you’re writing for publication. It’s available on all campus PCs through Apps Anywhere, and can be downloaded free on your own computer via the IT Self-Service Portal. We’re running online workshops at the following times this term:

  • Wed 14 October 2020 14:00-15:00
  • Wed 4 November 2020 14:00-15:00
  • Wed 25 November 2020 14:00-15:00

There’s also an online version of EndNote which we recommend to undergraduates and masters students.

See our EndNote guide to find out more.

Mendeley

Mendeley is designed to make storing references and PDFs as simple as possible. We mainly recommend it for undergraduate and masters students. Its main feature is the ‘watched folder’ – any time you add a PDF to a selected folder, Mendeley will automatically retrieve the details. You can also drag and drop PDFs directly into your library or use its Web Importer for details of websites and other sources. If you work a lot with article PDFs, Mendeley is a good option for you. It has both online and desktop versions – both are free to use, but only the desktop version works with Microsoft Word. Workshops are taking place at the following times this term:

  • Wed 21 October 2020 14:00-15:00
  • Wed 11 November 2020 14:00-15:00
  • Wed 2 December 2020 14:00-15:00

See our Mendeley guide to find out more.

Book your place

Sign up to any of these workshops through the Actions tab on RISIS. The sessions will take place online.

If you can’t make any of the specified sessions but would like to know more, take a look at our reference management guide or contact your Liaison Librarian.

Jackie Skinner
Academic Liaison Librarian

EndNote and Mendeley workshops

Open laptopFollowing on from our successful Masters Dissertation Fair we are offering extra EndNote and Mendeley workshops to support students wanting to learn how to use these reference management tools. These will take place online via Blackboard Collaborate at the following times:

  • EndNote Online workshop – Mon 15 June 11:00-12:00
  • Mendeley workshop – Tue 16 June 11:00-12:00
  • Desktop EndNote workshop – Wed 17 June 11:00-12:00

Book your place through the Actions tab on RISIS.

Which one should I use?

For a standard literature review, or literature-based dissertation, consider either EndNote Online or Mendeley. Both are suitable for storing references and working with Word to insert citations and build a bibliography. If you like working with PDFs then Mendeley is probably the tool for you, as it can automatically populate reference details directly from PDFs. EndNote Online works well with databases such as Web of Science for downloading accurate references. It also has automatic access to key referencing styles, including a customised Harvard style which matches the requirements for many departments.

If you are doing a systematic review, or considering going on to further research, then Desktop EndNote is the most appropriate tool for you. It allows you to easily download references from most databases and automatically attach PDFs with its Find Full-text feature. You can also access hundreds of referencing styles and even create your own!

Read on for more info about each one…

EndNote Online

EndNote Online is free to use and can be accessed from anywhere. Register for an enhanced version via the Web of Science to access our specially-created ‘Harvard for Reading’ style, which matches the reference format requirements for many departments. Collect accurate reference details from many databases as you search. It works particularly well with Web of Science as both products are owned by the same company. Once a reference is downloaded use the ‘Search for item at Reading’ button to find PDFs and then attach them to your references, keeping everything stored in one place.

See our EndNote guide for more information.

Mendeley

Mendeley is designed to make storing references and PDFs as simple as possible. It has a nifty ‘watched folder’ feature – any time you add a PDF to a selected folder, Mendeley will automatically retrieve the details. You can also drag and drop PDFs directly into your library or use its Web Importer to capture details of websites and other sources. If you work a lot with article PDFs, Mendeley is a good option for you. It has both online and desktop versions – both are free to use, but only the desktop version works with Microsoft Word.

See our Mendeley guide to find out more.

Desktop EndNote

Desktop EndNote is a comprehensive reference management system. You can download accurate references from many databases, such as Web of Science. Use the ‘Find Full-text’ feature to automatically download and attach PDFs for those references. Use the Word plugin to insert in-text citations and watch the bibliography grow automatically. Select from thousands of referencing styles or create your own – great if you’re writing for publication. Download it free on your own computer via the IT Self-Service Portal.

See our EndNote guide for more information.

Book your place

Sign up to any of these workshops through the Actions tab on RISIS. Before the session you will be sent a link to the Collaborate session. If you can’t make any of the specified sessions take a look at the links above for guides and videos, or contact your Academic Liaison Librarian.

Jackie Skinner
Academic Liaison Librarian