University of Reading

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A big thank you to all our volunteers

Volunteers have been making the headlines over the past six weeks at the Olympic and Paralympic Games, with everyone saying that it was the volunteers who made London 2012 such a success. So I thought I’d take the opportunity to celebrate some of the volunteers at MERL who have been helping us on the A Sense of Place project, and say thank you for their help.

Like many museums, MERL relies heavily on volunteers to help us get everything done. We have a wide range of volunteers at MERL – from students at the University, to special interest groups and local residents – and the University of Reading Museums and Special Collections Service (which includes MERL) was recently awarded the Investing in Volunteers Standard from Volunteer England. Click here to find out more about volunteering at MERL.

Our project office is always bustling with volunteers. As well as regular volunteers who come in once or twice a week for an extended period of time, we also have interns who work with us more intensely for a shorter period of time, and work experience students who are with us for just a day or two. Different volunteers help us on different parts of the project.

Team Latitude/Longitude

Ron and Carl are our longitude-and-latitude-looker-uppers. When we add a new place to our thesaurus, we also have to add the latitude and longitude so that it can be pinned to a map. At the start of the project we were taking our lats/longs from the Getty Thesaurus of Geographic Names but, as well as not listing many smaller places, we discovered that Getty wasn’t always very accurate with its coordinates. Since that discovery, Ron and Carl have dedicated a few hours a week to looking up places in GoogleMaps to find their coordinates. Carl also helps us track down the lats/longs of more specific places, like historic farms.

Team Polehead

Christina heads up ‘Team Polehead’.

Christina has been volunteering at MERL for over a year and she is at the heart of Team Polehead. Following on from cataloguing the Shickle Collection, we’ve been trying to catalogue the rest of the poleheads (we have over 900 in total). Christina has taken on this task and is fast becoming an expert in all things polehead – she’s already done 280 out of 380 in the Allen Collection. She’s also been training up other volunteers to help her, which is a big help to me.

Team Negatives

As well as being a tour guide and doing volunteering in other parts of the Museum, David helps us with scanning one morning a week.

The majority of our volunteers have been working away since February on digitising our old black and white negatives. This was initially for the JISC project but, having met the target of 3750 scans, they’ve carried on. They’ve now done over 4800 scans of the 60 series negatives and 775 of the 35 series negatives. We’re hoping that they won’t mind carrying on, as it’s a great way to get images for Adlib without having to take new photographs (which are very expensive and time consuming). Team Negatives includes Stuart, Emma, Steve, Anna, Nina, David and Josh.

Interns

Matthew, one of the interns who has been helping us for two days a week for the past six weeks.

Over the past six weeks we’ve had two interns from the archives working with us part time. Matthew and George have done various things to help us – a bit of negative scanning, some new photography, some transcribing, some polehead cataloguing etc. Matthew has also been scanning two folders of correspondence from the 1930s between Harold John Massingham and Mr Greening, a master carpenter from Winchcombe in Gloucestershire.

 

Thank you volunteers!!! We really do appreciate your hard work!

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Baskets, baskets and yet more baskets…

I’ve spent the past nine weeks enhancing the catalogue records for the basketry collection at MERL in preparation for trialling an online exhibition using the ‘exhibitions tool’ on our database, Adlib. Our basketry collection, comprising 637 baskets and basketmaking tools, is, like all of the collections at MERL, Designated as being of national importance. They are also national in scope, with baskets from England, Wales, Scotland and Northern Ireland.

The basketry collection is one of our most popular and most visited collections at MERL. While we hold quite a lot of information about the collection, very little of it was available on Adlib… until now! In the 1960s Dorothy Wright, author of ‘The Complete Book of Baskets and Basketry’ and an authority on all things basket-related, studied the collection and completed detailed ‘Catalogue of baskets’ forms. She also played an important role in acquiring baskets for the Museum.

Key subsets of the baskets include:

  • Emily Mullins Collection – Emily Mullins was a Reading basketmaker who gave about 200 baskets and tools to the Museum, making baskets specifically for MERL and donating the contents of her workshop.
  • British Council Collection – these baskets toured Australia and New Zealand in the early 1950s as examples of traditional British craftsmanship.
  • Pilcher Collection of Victorian Baskets
  • Dorothy Wright Collection

A MERL 'Catalogue of baskets' form completed by Dorothy Wright.

My task has been to put all that information into the catalogue, taking into account the different needs of the basket specialist and non-specialist. This is what I have been putting in:

  • Production: who made it, where, when
  • Usage: who used it, where, when
  • Acquisition: who gave it to MERL, from where, when
  • Description: information for the non-specialist – a description of the shape of the basket, what it is made from, what it was used for, who used it, dialect names etc.
  • Scan of the MERL ‘Catalogue of baskets’ form: information for the specialist – this includes additional information about material, construction technique, dimensions, distribution, sources of reference. It also shows numerous crossings out and amendments which may be of interest to the specialist.
  • Transcription of the MERL ‘Catalogue of baskets’ form: information for the specialist – a transcription of the form in the ‘Object History Note’ field enables the information in the form to be searched
  • Photograph

The photograph and scans of the form are still waiting to be uploaded, but this is what the records should now all look like:

The 'Rapid Object Entry' screen for a fully enhanced basket record.

I spent a very long time thinking about how to name the baskets and tools in a simple and searchable way. I think Felicity must be fed up of hearing me talk about object names for baskets! In fact, we could easily write a long post on the trials of naming objects!  We consulted SPECTRUM, the standard for museum cataloguing, for guidance on object names, confirming that an object can have multiple names, and for guidance on the use of titles.  In terms of searchability, we had to consider what ways and terms people will use to search the catalogue and whether the object name will bring up the desired results. In terms of simplicity, we had to consider the variety of object names used and whether we wanted an infinite number or a restricted number (as Ollie envisages eventually having a drop down list of object names for the whole Museum).

Tools were fairly easy to name and each was given two names – the name of the tool (e.g. Bodkin; Needle; Chisel; Shave; Cleave) and the name ‘Tool, basketry’. The baskets themselves were more challenging. We looked at various ways of naming them – the detailed names given by Dorothy Wright, names based on the content (e.g. Basket, herring), the process they were used in (e.g. Basket, fishing), the accepted name (e.g. Basket, herring cran) etc. Eventually we opted mainly for a simplified content-based approach (e.g. Basket, fish; Basket, animal; Basket, fruit) with some exceptions (e.g. Basket, shopping; Basket, bicycle; Basket, gardening). For objects that aren’t specifically ‘baskets’ (as in vessels for containing things) they were given two object names (e.g. Basket, chair and Basketwork; Trap, eel and Basketwork). Commonly accepted names such as ‘Devon splint basket’, ‘trug’ and ‘kishie’ were added as Titles. Hopefully, any further information is captured in the description.

If you’re a basketmaker reading this, please have a look at our online catalogue, Enterprise, and let me know what you think! (Although we have been experiencing problems with Adlib re-naming objects of its own accord, so there might be a few anomalies until we get that sorted.)

But my work with the baskets isn’t over yet – there are still some baskets which need accessioning and then I need to experiment with the exhibitions tool and look at putting together an online exhibition.

Top left: 63/602 'Basket, fish' - Quarter cran herring basket. Top right: 65/205 'Basket, fruit' - Kentish kibsey. Bottom left: 77/321 'Basket, gardening' - Trug. Bottom right: 91/38 'Basket, potato' 'Basket, feeding' - Devon splint.